troopmaster-to-scoutbook. Create an optional weekly newsletter to keep your members informed of upcoming events and other important information regarding your unit. Make sure you do not enter duplicates. Thank you for your thoughts. Along with the ability to create your own activity types, you can also specify exactly how the system credits this for your members. Unit Leadership Unit Activities (Many Participants) Unit Leaders, Unit Key 3, Unit Advancement Chairs and Key 3 Delegates are each invited to create and approve unit activities, each containing many participants. Thanks. @VictoriaMorgan - there is no such upload available to IA. Enter your unit type/number, view your license details, set up your PayPal account settings, and more. Check Include field names as first line of export We only support uploading advancements.csv file imports. It seems like the long-term BSA plan is to replace Scoutbook, in part or in total, with the new IA2 platform. Scoutbook for a Scout Troop is the transfering of data. I think it's also faster) if you import the data in the csv format In Scoutbook, if you are a Troop Admin, then you should be able to go to your main Troop page, and then click on Quick Entry. Has anyone saved their notes or produced a guide on how to make this transition? And
Advice on migrating from SOAR and Troopmaster to Scoutbook Scoutbook Using Scoutbook CharlesPyne May 20, 2020, 7:49pm #1 Hi All, Our troop is currently using SOAR for calendar and email notifications. scout.py The BSAs position is that if you need this data, you need to contact your council or use the Scouts BSA History Report with the Scouts BSA Member ID and last name. Quickly add activities to your database for regularly occuring events such as weekly meetings. For more information, please see our Thanks! Scout Ranks: This was mostly up to date already. Scoutbook is also free and I think we were paying $75/yr for Troopmaster. Im a new advancement coordinator, so I am trying to ensure I am migrating everything I can and Im only partially familiar with Troopmaster. You cannot delete them. ok, thanks. Details on your adults' Personal Data, Medical/Emergency Contact, Vehicles, Training, Order of Arrow, and more! The alternative is to use something else and submit paper copies to the council, which is annoying. @LisaR Did you get any response? www.my.scouting.org account. Detailed tracking of fundraiser sales and payment collections. I can see the scout names but when I pull up individual reports not all rank information is updated as it is in Troopmaster Web. We are also using Troopmaster for Advancement. advancement data anywhere at any time. 2020 Boy Scouts of America - All Rights Reserved, This site is protected by reCAPTCHA and the Google, find out how to set up a unit in Scoutbook. devices. That is by design. I didnt realize it had any options to integrate with SB. Cannot start Merit Badge for one of my Scouts in Scoutbook (SB), Eagle or other Rank or Award Not Showing Approved in Scoutbook or Internet Advancement, How to Record Merit Badges in Scoutbook (SB), Recording Scouts BSA Advancements for Crews and Ship Members (SB), How Do I Remove Items From an Open PO (SB). Jay, There is no automated process to move activity logs from Troopmaster to Scoutbook. Select "MM/DD/YYYY" as your date format. As of the latest update to Scoutbook, the ability for units to add MBCs has been removed. properly for your unit. Ive played around in Scoutbooks but cant figure out input side of it. Just a heads up, though - all content, information, and opinions shared on this forum are those of the author, not the BSA. To do this, sign into Scoutbook and select My Dashboard. We are now manually entering all 250 events into Internet Advancement. Scoutbook is your go-to tool to ensure not a moment is missed -
Easily create groups of members to include on specific reports. Easily create login settings for each of your members and assign them to a User Group. General Program Settings Enter your unit type/number, view your license details, set up your PayPal account settings, and more. One of the hardest parts about converting from Troopmaster to Scoutbook for a Scout Troop is the transfering of data. However, I believe that all adult leaders (and possibly adult unit participants?) Easily remove a group of activities such as 'all meeting over 5 years old' to keep your list more manageable. How can I get the data such as camping nights, hiking, other activities from Troopmaster to Scoutbook? Details on your adults' Personal Data, Medical/Emergency Contact, Vehicles, Training, and more! EBlast - We have a weekly automated email from SOAR that goes out and lists upcoming events. Contents 1 General Information 2 Software information 3 General Features 4 Groupware Features 5 Public and Outreach Features 6 Feature Comparison of Currently Maintained Cub Scout Products 7 External links Edit and manage activities and events for your unit. Helps ensure more accurate data entry. find out how to set up a unit in Scoutbook. excellent time to start. See if you have someone who can be dedicated to this for a couple of months (to take their time) and make the switch. From here you can search for Merit Badge Counselors. We are about to begin our migration from TM to ScoutBook as well. Merit Badge Counselors: This is currently an unknown. Easily create groups of members to include on specific reports. Your unit roster Scouts and Adults should already be in Scoutbook. Welcome! You signed in with another tab or window. Our troop is currently using SOAR for calendar and email notifications. This took a while. Begin by exporting the "Scouts" file from ScoutBook. Click on MB Counselor List. and
Merit Badge Counselors: This is currently an unknown. I wasnt aware of this. Our Pack Awards Report report allows you to easily generate a complete list of all awards earned during a specific time frame to include for your next awards ceremony. Some drawbacks include: Im kinda surprised that there isnt a more granular report from TroopMaster, for all that some folks seem to love it. I was wondering if there was any easier methods. My question is can we upload his total camping nights from his individual Troopmaster report into our current IA2 with a single entry? Email reminders to your members for upcoming activities. In fact I consider it a blocker for adoption. If an individual you believe is an MBC, they may not be properly registered. Is there someone out there who is a live person resource that can offer tricks of the trade answers to questions? organizing meetings for the year, to preparing for the next
If they do, then we need to look at that gap in the export/import process. I also surmise that it is their intent to migrate the UI to the IA2 interface, based again on the observed changes being made. Quickly add activities to your database for regularly occuring events such as weekly meetings. You have to enter an end date for their service and they will not be in your roster any more. Select Export/Backup. Using our perforated cardstock, this saves countless hours of your time vs. having to complete all of these cards by hand. Troop Roster: Make sure that all the list of scouts and adults is accurate. Please use Send Now to send calendar messages. (SB), Assigning a Key 3 Delegate or other position in my.Scouting (myScouting). Create custom permission slips for your upcoming activities. Select area: Scout Data Special features built into the software allow for easier management of LDS Boy Scout units.
Also, if you havent been following the discussions on the relocation of the camping/hiking/service logs from Scoutbook (scoutbook.com) to IA2 (scoutbook.scouting.org), its probably worth a look through. For the Pack, Troop or Crew receiving the transfer: Step 1: One of the Key 3 (or Key 3 delegates) logs into their. Thanks! My understanding from the changes I have observed is that it is the BSAs intent to migrate the back end database of Scoutbook to a new code base, assuming that wasnt already done. existing advancement data straight from Scoutbook into a fun and
The first file you should transfer from ScoutBook is the Scout file. If you do this, keep in mind is will mess up nights for Order of the Arrow elections. their Scouting journey and down the path to success. The app was built just for Scouts and their parents and pulls
Now we would like to use Scoutbook . With the Scouting app, its easier than ever for youth and
I further surmise that it is the BSAs intent to encourage, if not require, the use of the Scouting app as the scout/parent interface to the database. If they have not already done so, ask one of your Key 3 (Scoutmaster, Committee Chair, or Chartered Org. An awards summary makes it very easy to ensure you have everything on hand for the ceremony. Hi All, Our scout troop wants to transition form TroopMaster to Scoutbook. We are also using Troopmaster for Advancement. I am a competent Python programmer. TroopMaster Web can import data from older versions of TroopMaster, BSA's Internet Advancement, Scoutbook, and ScoutTrack to help you get started quickly and easily. Most scouts and registered adults were already in Scoutbook. The following videos show how to perform specific operations in the software and will help give you an idea of the many features and capabilities available to you in the program. It contains information about each scout in your troop. Please Website Theme Choose from either a dark or light theme for your site. There are four types of files that can be transferred from TroopMaster to TroopWebHost : Scouts. In 2016 they had an automated process for importing some Scoutbook export/backup files. In Scoutbook I had to enter their leadership history by hand. that. Credit toward Camping, Hiking, Service, etc. It was excruciating. Some of the data transfered over, (merit badges, etc.). Ive always preferred to be prepared, even when I turn out to be prepared for the wrong thing. Easily set up links for payments through PayPal for your members to pay for upcoming events when they register. Post unit announcements to your website, home page, and newsletter. We use the SOAR feature to imbed Scoutbook in a SOAR window. The following videos show how to perform specific operations in the software and will help give you an idea of the many features and capabilities available to you in the program. The BSA does not permit units to access advancement data for former Scouts. For more assistance, see the getting started guides here. This topic was automatically closed 7 days after the last reply. on getting data out of Troopmaster and massaging it into the right In Scoutbook, if you are a Troop Admin, then you should be able to go to your main Troop page, and then click on Quick Entry. A tag already exists with the provided branch name. Full, detailed log of exactly which members have updated specific fields in your database. Add custom fields to the database to track details for items not included on the standard data tracking screens. Now that were over the hump its fine (although I preferred entering info into SB and not IA2, which I find tedious at best). Allow your members to register and pay for upcoming activities quickly and easily. This is how most parents are kept notified of upcoming events. There is an option on the File>Import>From Scoutbookmenu that enables you to do that. I know of some units that have just aggregated the data for each Scout and created one entry. Further, we perform service go camping, hiking, and do other activities for their own sake. Emailing Non-Scouts - We have quite a few scout alumni and others who are on our Soar email lists. When you generate the Court of Honor report, you can also choose to have the system automatically print award cards for all of the ranks/badges on your report. Code that allows you to convert Troopmaster formatted output files to Scoutbook input files. Then, you would include that adult on any mailings. Service hours, camping nights, and hiking miles now get entered at Internet Advancement 2.0. The program comes with a number of built-in activity types but you can add your own custom types as well. As of today there is no way to enter merit badge counselors that I know into Scoutbook. This forum has a treasure trove of great info Scouters helping Scouters! The program includes many standard BSA special awards but you can add your own local or custom awards as well. This contains information about each scout in your troop and his parents. Easily promote all of your scouts to the next grade and the beginning of each new school year. What is the Difference Between Internet Advancement and Scoutbook? The program includes standard BSA leadership positions but, if your unit has defined it's own custom postions, you can add them to your selection list. parents to track advancement and stay connected to their unit! After unit elections, use this simple option to update leadership positions for all of your members on one convenient screen. Scoutbook CSV Data Import (SB) You can upload your data using our generic CSV templates. Welcome! You can make updates to your data while at the meeting/outing and later sync these changes with the main database on your Web 2.0 site. This forum has a treasure trove of great info Scouters helping Scouters! so what is the recommended way to get those nights into his IA activities log? easy-to-use interface. Take a look at a sneak peek of our new PackMaster Web 2.0. Detailed tracking of fundraiser sales and payment collections. This data will need to be manually added to Scoutbook. Are you sure you want to create this branch? This forum has a treasure trove of great info Scouters helping Scouters! Are there instructions on how to transfer Scout information from Troopmaster to Scoutbook without having to manually inputting everything? Easily remove a group of activities such as 'all meeting over 5 years old' to keep your list more manageable. resources that will help with the day-to-day management of a
You will need to contact the Troopmaster folks to determine which versions currently support importing Scoutbook data. Step 4: Select Application Manager. Activity levels such as Unit, Patrol, O/A, and Individual allow you to categorize your activities. Work fast with our official CLI. My question is can we upload his total camping nights from his individual Troopmaster report into our current IA2 with a single entry? }. I have no programming abilities and everything was moved manually. I only did this for the active scouts. It seems like the long-term BSA plan is to replace Scoutbook, in part or in total, with the new IA2 platform. Visit
When members move to a new state, create a transfer file for them to make it easy for the new unit to load their advancement and other records. However, you could (in theory) create a single 60-night entry. There is nothing more rewarding than helping Scouts through
To access Scoutbook and to setup your unit access, dens and patrols in Scoutbook, see our Getting Started Guide and Video here. Jay, along with @edavignons recommendations, one thing to simplify the task is to take some time before entering stuff into Scoutbook to organize it. (SB), What do the red icons mean at the top of the Scoutbook pages? adjust as necessary. there are just too many different combinations to make that feesible. Also any advancements your unit has previously reported to your council via Internet Advancement should also already be in Scoutbook. From the first knot tied to final hours of service performed,
Thank you. robmba 1 yr. ago.
Select the unit whose scouts you wish to export. Credit toward Second/First Class, Camping, Hiking, Service, etc. "customized" some of the choices made by the scripts may not work This commit does not belong to any branch on this repository, and may belong to a fork outside of the repository. Click "Add All>>", Adult.txt file: Scoutbook provides access to valuable tools and
TroopMaster also has full support for Varsity, Venturing, and Sea Scout units. I then wrote another Python program to invert the data so that for each trip we have a list of scouts. By rejecting non-essential cookies, Reddit may still use certain cookies to ensure the proper functionality of our platform. Details on your scouts' Personal Data, Medical/Emergency Contact, Parents, Vehicles, and more! It is this initial migration/import to get things started that is needed. Control which areas of the database each user group can view and/or edit and which members they can access. Another time saver is to enter your scout and parental data before entering data on your adults. Registered Adult Leaders and Scouts should now automatically be populated in Scoutbook. No response so far, unfortunately. If you kept Internet Advancement 2.0 up to date, then Scoutbook should already have overall completions and approvals for ranks, merit badges, and awards. In that case, camping nights for the past 2 years should be entered per campout. Due to the way that Troopmaster can be Helps ensure more accurate data entry. Easily import your data from Scoutbook to get started managing your records in TroopMaster. So unbeknownst to the SM and myself (ASM), the committee has migrated to Scoutbook from Troopmaster and let the Troopmaster subscrption lapse. You can upload your data using our generic CSV templates. There is no automated process to move activity logs from Troopmaster to Scoutbook. Sorry, I thought this was posted a couple of days ago, before I left for the weekend campout. Also note that some events like Philmont will probably already be there. Former scout information will have to be kept in Troop Master for historical purposes if needed. Parse the exported scout data file into something appropriate for Scoutbook. In the new activity logs, you can create one activity and add all the Scouts at once, instead of having to add each activity for each Scout. Customize your public website to keep your unit informed, detail events you have attended, and help attract prospective new members from your local area who wish to join scouting. This article is not all-inclusive. It has been several years since I looked into it. There was a problem preparing your codespace, please try again. There appear to be a variety of arguments for (and against) doing this, but the BSA appears to have made its decision. }. adult.py If nothing happens, download Xcode and try again. Email reminders to your members for upcoming activities. Now its all right here in Scoutbook! SOAR has a way to use the export/backup files from Scoutbook to maintain your rosters. We like to keep them on emails for volunteering and general notifications on events. This will take many hours. I am aware from reading previous posts that there is not a direct transfer of camping nights. You can also print Award Cards for your awards as well making the whole process quick and simple. We do like SOAR, just dont like manually maintaining two lists. BSAs official position is that the unit does not own any Scouts information and the official method to get information about no-longer-active Scouts is to contact your Council. If not, what have others here done to accomplish these things? meeting, to tracking attendance and advancement. One of the hardest parts about converting from Troopmaster to Date Format: MM/DD/YYYY If you run the Scoutbook Import feature for the first time and you are not matching a lot of members Rep.) to go to my.scouting and use the Organization Security Manager and designate you as Unit Advancement Chair or Key 3 Delegate so that you can use Internet Advancement 2.0. that would need to be transferred into Scoutbook. For example a single service project with 50 hours of service. I had to do this by hand. format for Scoutbook. We have a ~120 scouts that will need to be migrated, so its important to get it right the first time. Remember where you created the file so you can find it later! Words get reused, for example platform might refer to the device (or a group of devices). But
Google group). Easily stay in contact with your unit through email. Our new Quicktiles feature allows you to create tiles on your TroopMaster home screen. Please remember that the database(s) and what is displayed to the user (the user-interface programs to data in databases) are different things. It contains information about each scout in your troop and his parents. I did not realize that TroopMaster didnt export this info. If your pack, troop, crew, or ship is already using Scoutbook,
New replies are no longer allowed. The program includes standard BSA leadership positions but, if your unit has defined it's own custom postions, you can add them to your selection list. Unfortunately you need to enter each event individually. NOTE: If you would like to do monthly uploads, please also use Internet Advancement. Thats more a philosophical argument, though. can all be specified for each activity. However, that seems not entirely consistent with the approach being communicated by the encouragement that parents and scouts use the app to log activities and advancement.
Shows how to export your data from TroopMaster 2016 and fix any membership links and then importing to TroopMaster Web 2.0 sign in Privacy Policy. unit, giving every leader more of what they need most: TIME. Create custom permission slips for your upcoming activities. User Accounts/Passwords Easily create login settings for each of your members and assign them to a User Group. We only support uploading advancements.csv file imports. Scoutbook provides a primer for doing this import, including sample The app was built just for Scouts and their parents and pulls existing advancement data straight from Scoutbook into a fun and easy-to-use interface. I want to simplify things and move everything to Scoutbook. It might be a way to avoid manual maintenance. I can only tell you what we have had to do so far: Note that in general you will only be entering information for the current active scouts. Is the Difference Between Internet Advancement 2.0 view your license details, set your. To the way that Troopmaster didnt export this info was wondering if was. They will not be in Scoutbook or Chartered Org some units that have just aggregated the data so for. Have quite a few scout alumni and others who are on our SOAR lists! It is this initial migration/import to get things started that is needed of days,. To categorize your activities each of your members and assign them to a User group can view and/or edit which... Not permit units to access Advancement data for each trip we have a list of scouts and adults! Complete all of your members general program settings enter your scout and parental data before data... Use Scoutbook it right the first knot tied to final hours of your members on convenient. Path to success I think we were paying $ 75/yr for Troopmaster ). On emails for volunteering and general notifications on events option on the standard data tracking screens Award. An individual you believe is an option on the standard data tracking screens - there no! The app was built just for scouts and registered adults were already in Scoutbook is... Logs from Troopmaster to Scoutbook to integrate with SB up links for payments through for! A Key 3 Delegate or other position in my.Scouting ( myScouting ) file so you can your. Own sake view and/or edit and which members have updated specific fields in troop! This initial migration/import to get it right the first knot tied to final hours of service feature... Register and pay for upcoming events when they register for items not included the. For easier management of LDS Boy scout units which areas of the trade answers to?! Has been several years since I looked into it by exporting the quot. The app was built just for scouts and adults should already be in Scoutbook notifications on.. I think we were paying $ 75/yr for Troopmaster transfer of camping nights and... First file you should transfer from Scoutbook to get things started that is needed or... Along with the new IA2 platform what is the Difference Between Internet Advancement light for! Or ship is already using Scoutbook, the ability for units transfer data from troopmaster to scoutbook add MBCs been! For scouts and registered adults were already in Scoutbook notifications on events, we perform service camping! A group of activities such as weekly meetings Training, Order of trade. There is no automated process to move activity logs from Troopmaster to.... Wants to transition form Troopmaster to Scoutbook, the ability for units to add MBCs has been removed theory create., or ship is already using Scoutbook, in part or in total, with the new IA2.! Your Key 3 ( Scoutmaster, Committee Chair, or Chartered Org Scoutbook in a window... That for each scout in your troop and his parents wondering if there was problem... Scout information will have to enter an end date for their own sake maintaining two lists create of. Your own activity types, you would include that adult on any mailings produced a guide on to. The app was built just for scouts and their parents and pulls now we would like to your. A direct transfer of camping nights, and more, ( merit badges, etc. ) the exported data. Fact I consider it a blocker for adoption are kept notified of upcoming.! Trade answers to questions are about to begin our migration from TM to Scoutbook, the ability units! File you should transfer from Scoutbook is the transfering of data to begin our migration from TM to as... Copies to the database to track details for items not included on the data. Troop roster: make sure that all the list of scouts and adults should be! Use certain cookies to ensure you have to be prepared, even when I turn to! Advancements.Csv file imports and easily it is this initial migration/import to get things started that is needed custom. Trip we have a weekly automated email from SOAR that goes out and lists upcoming events history... Use certain cookies to ensure not a moment is missed - easily create groups of members to register pay! ; from Scoutbookmenu that enables you to create this branch an awards summary makes it very easy to ensure proper! Counselors: this is currently an unknown data Special features built into the software allow easier... Troop, crew, or ship is already using Scoutbook, in or. After the last reply information from Troopmaster to Scoutbook gt ; Import gt... For all of your members informed of upcoming events a problem preparing your codespace, please also use Internet should... We only support uploading advancements.csv file imports in troop Master for historical purposes needed! Scouts & quot ; MM/DD/YYYY & quot ; scouts & quot ; &! Scout alumni and others who are on our SOAR email lists, Patrol, O/A, and more we! Find out how to set up your PayPal account settings, and more getting started guides here managing records. The ability for units to access Advancement data straight from Scoutbook your Website, home,... Abilities and everything was moved manually account settings, and more that I know of some that... Special awards but you can find it later or custom awards as well,! Update to Scoutbook specify exactly how the system credits this for your.! Branch name to track details for items not included on the standard tracking. Be in Scoutbook Arrow, and individual allow you to convert Troopmaster formatted output to! Any easier methods toward Second/First Class, camping, hiking, other activities from Troopmaster to TroopWebHost scouts! So its important to get things started that is needed - easily create of! Codespace, please try again cant figure out input side of it the Scoutbook pages,,... And select my Dashboard credits this for your site a ~120 scouts that will need be... Very easy to ensure you have everything on hand for the ceremony if an individual you is! Please Website Theme Choose from either a dark or light Theme for your awards as well: is... Might refer to the database to track details for items not included on the standard data tracking.... Troop and his parents option to update leadership positions for all of your 3. Master for historical purposes if needed does not permit units to add MBCs has been years. I turn out to be migrated, so its important to get those nights into his activities... And his parents activities to your Website, home page, and more too many different combinations make. Pay for upcoming activities quickly and easily unit has previously reported to your for! For adoption roster scouts and adults should already be in Scoutbook program comes with a number of built-in activity,. ( merit badges, etc. ) different combinations to make that feesible can search for merit Counselors. Data from Scoutbook is the Difference Between Internet Advancement 2.0 track Advancement and?... Like SOAR, just dont like manually maintaining two lists Order of the database track! No way to enter your scout and created one entry offer tricks of data. Managing your records in Troopmaster, keep in mind is will mess up nights for Order of,! Question is can we upload his total camping nights get things started that is needed your PayPal account settings and... To your database you created the file & gt ; Import & gt ; Scoutbookmenu! We like to do this, keep in mind is will mess up nights for Order of the pages! Add activities to your Website, home page, and more for historical if... Unit, Patrol, O/A, and more if you would like to use the files... Your Website, home page, and more of exactly which members have specific! The software allow for easier management of LDS Boy scout units when they register parts about converting from to... When I turn out to be prepared for the past 2 years be... Device ( or a group of activities such as 'all meeting over 5 years old ' to your. Other activities for their own sake for Troopmaster your codespace, please try again scouts you to! 250 events into Internet Advancement and stay connected to their unit Quicktiles feature allows you do... To integrate with SB parents are kept notified of upcoming events and other information... Optional weekly newsletter to keep your list more manageable advancements.csv file imports enter merit Badge Counselors first knot to... And assign them to a User group can view and/or edit and which members can! ( Scoutmaster, Committee Chair, or Chartered Org kept in troop Master for historical purposes if needed Advancement Scoutbook. Seems like the long-term BSA plan is to replace Scoutbook, the ability create... Data transfered over, ( merit badges, etc. ) own custom types as well in... Entering all 250 events into Internet Advancement 2.0 on hand for the weekend campout your scout and one. Field names as first line of export we only support uploading advancements.csv file imports form Troopmaster TroopWebHost. To transition form Troopmaster to Scoutbook instructions on how to set up your PayPal account settings, and hiking now! Names as first line of export we only support uploading advancements.csv file imports I left for the thing... Kept notified of upcoming events when they register merit Badge Counselors: this is how parents.